Job Description


Procurement Coordinator

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Company: Michael Page
Contract: PERM
Location: New York, United States


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About Our Client

Consumer Goods Client!

Job Description

MPI does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, marital status, or based on an individual's status in any group or class protected by applicable federal, state or local law. MPI encourages applications from minorities, women, the disabled, protected veterans and all other qualified applicants.

Description

The purpose of this role is to support the processes that fall under the responsibility of R&D Procurement. This role coordinates with team members, Purchasing, Legal, vendors and other functional groups as needed to support contract exhibit collation, internal approvals, signature, PO creation, outsourcing and Legal database uploads, maintenance and reports, new vendor set-up, and other duties as needed.

Responsibilities

Collate exhibits for the contract creation and ensure draft is ready for internal approvals. QC the document for use of standard templates (contractual, SOW, Budget, Payment Schedule etc.). Cross check revised payment schedule against original payment schedule, liaise with legal as needed.

PO Request Process- Following contract/amendment execution, access Finance system (Atlas) and create or change the PO; using the payment schedule as reference, enter required lines items in Atlas. Maintain status tracker; follow-up with approvers and Purchasing as needed to ensure that PO is generated in a timely manner.

QC executed contracts/amendments to ensure consistency and accuracy. Enter the contract information into Legal database (Zycus) to obtain a Zycus number; add Zycus number to footer of all executed contracts and amendments. QC and update QB coversheets - Ensure that all appropriate approvals are included based on the dollar amount and, if required, the 100K form is included. Update QB Record with the Zycus number and PO request number. Upload PDF of coversheet/supporting documents to QB for each executed contract/amendment. Access QuickBase record and enter the execution date and the expiration date of the contract and upload a PDF of the fully executed contract/amendment. Upload a PDF of the fully executed contract/amendment to shared drive.

DocuSign management - Initiate contract/amendment signature process via DocuSign. Verify that requested internal signatory is correct as per DoA and Budget amount. Maintain status tracker; follow-up with internal and external signatories as needed to ensure that execution occurs in a timely manner.

New Vendor Set-up - Receive request from OPM with vendor name and contact information - create new vendor in Zycus and send to vendor contact with a follow up via email; include guidelines for completing, in the event that vendor has any IT issues. Maintain status tracker; follow up with vendors as needed to ensure timely completion of profile. Upon receiving the completed profile, review for completeness and follow-up with vendors as needed for additional information. Submit the completed profile and follow up on the vendor's status in Zycus. Access SAP to obtain the vendor number and enter that number into the vendor profile within QuickBase.

Route final agreement for internal pre-approvals prior to the management of Docusign.

The Successful Applicant


Bachelor's degree preferred or an equivalent combination of education and experience.

Minimum 5 years in outsourcing, health sciences, paralegal / contracts or related field
Experience in collating contracts a plus

What's on Offer

Start ASAP!

 
 
 
 





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